Graduate Student Council Meeting

Date:     November 22, 2002, 16:00
Location: Darts Lab, 2nd floor of CCB

Attendance

Members                          Others
Duke Hutchings                   Steve Voida
Tejas Iyer                       Vin Scarlata
Elaine Huang                     Markus Haas
Manas Tungare
Nitesh Singh
Amy Voida
Dan Sternberg
Daron Vroon
Jay Summet
Gillian Hayes
Heather Mahaney
Wei Han

Agenda Point 1: Committee Reports

* DLS [Tejas Iyer]
  - Committee is developing a calendar to track all the different DLS
    Lectures which will be maintained regularly

* Graduate Committee [Elaine Huang]
  - Was out of town for both meetings, but received information that a
    PhD program in Bioinformatics (similar in structure to the ACO
    program) is under consideration, as well as a mini student review.

* Undergrad Program Committee [Bob Amar]
  - Committee is developing rubrics to assist with the upcoming
    College assessment for acceditation

* No Reports
  - CNS [Pat Widener, remotely]
  - Faculty Recruiting [Zack Kurmas, remotely]
  - Honors and Awards [Brendan Hannigan, remotely]
  - Masters Program Rep [Nitesh Singh]
  - Int'l Student Rep [Manas Tungare]
  - New PhD Programs [Amy Voida]
  - PhD Admissions [Dan Sternberg, remotely]
  - PhD Recruiting [Daron Vroon, Jay Summet, Gillian Hayes]
  - Picnic Coordinator [Heather Mahaney]
  - RSI Coordinator [Wei Han]
  - Space Planning [Heather Richter, remotely]

* Missing Reports
  - Faculty Review [Amanda Lyons]
  - Grad Student Orientation [Shomari Mosi]
  - Grad Teas [Joe Tullio]
  - Seminars [Aparna Ashok Bajaj]
  - UROC [David Nguyen]
  - Women's Programs [Quan Tran]

Agenda Point 2: "Student Advice for Qualifying Exams" Document

* At a previous meeting, GSC agreed to assume responsibility for the
  maintenance of this document.  CoC has agreed with this plan.  The
  following unresolved issues remain.
  - should solicit comment from people who just took the quals
  - should have Venkat reference the document when he holds the quals
    meeting at the beginning of the semester
  - should post the document on the GSC website
  - should change the links on the official CoC websites
  - should notify PhD students of the changes

Agenda Point 3: Email Announcements and Reminders

* There was some concern in the community that too many emails were
  being sent about talks and other lectures.  However, it seems that
  the issues of duplication have been resolved, although we might
  revisit this issue if the problem crops up again.

Agenda Point 4: CRA Meeting

* CRA representatives will be visiting to separately interview male
  and female graduate students about graduate student life in the CoC.
  Male GSC members have been solicited to assist in the mail grad
  student group, but the Women@CC group has taken care of assembling
  female graduate students.

Agenda Point 5: ACM DL Subscription

* There has been a fairly lengthy email list discussion about ACM
  membership and the Digital Library service of the ACM.  After
  consideration of the comments as well as meeting discussion, GSC
  decided that subscription to the Digital Library and subscription to
  ACM Membership are two separate issues, and that GSC should only
  concern itself with the issue of the Digital Library.

  That decided, there was overwhelming support for developing a
  proposal to the faculty and CoC as a whole to seriously consider
  purchasing an Institute-wide subscription to the Digital Library.
  We spent the reminaing time developing a list of arguments to be
  part of that proposal, and we should revisit the status of this
  proposal at the next meeting.

The meeting concluded around 17:00.

These minutes were submitted by Duke Hutchings, and are subject to
change until the January 2003 meeting, at which time they will become
the official meeting minutes.