Buildings and Facilities Services

Facilities is responsible for managing all of the building services listed below. Most services are provided through GT Facilities at no cost for spaces located at CCB and KACB, but some requests will require an individual department to provide peoplesoft account information. TSRB Services are provided by Gateway Management.

For TSRB, custodial service is available 24 hours a day. If a custodian has not been by your office before you leave for the day, sit your wastebasket on the outside of your office door so they can empty it and replace the waste bag.

HVAC (Heating, Ventilation and Air Conditioner)

Room temperature adjustments
Air flow adjustments
ELECTRICAL -

Power outlets
Lighting issues
Motion sensors
Outages
PLUMBING -

Leaks
Toilet/urinal issues
Faucets
Sinks
Clogs
Water fountains
CUSTODIAL

Cleaning issues
Trash Removal
Recycling
Special Requests that requires payment.

Office Moves
FOM will assess requests for moves and relocations to determine requirements. Some office moves may be internal; others may require an external vendor where costs may be incurred.

The requestor should send an email with all the required information listed. The requester should be a faculty member or Admin assistant to a faculty. We do not accept move requests from students or temps.​
Proposed date of the move (all moves should be planned at least 10 business days prior to the move date)
Description of items to be moved
Location: need the current location and move to location (office numbers affected/building location)
Name and phone number of the person who will be coordinating the move
Include any phone lines that need to be transferred (include names)
An account number should be included in the email for payment purposes
Special handling requirements
The facility manager will email back a confirmation date after conferring with the technology department (TSO) if technology is involved.
Please send requests to the respective building list:

CCB: building@cc.gatech.edu

KACB: kacb-building@cc.gatech.edu

TSRB: tsrb-building@cc.gatech.edu

Coda: codabuilding@gatech.edu

FMO manages all renovation and construction projects. We work with Capital Planning & Space Management, GT Design & Construction, and College management for all renovations & new construction.

Manage projects, budgets, communications
Obtain quotes
Unit covers all costs
All renovation/construction requests are addressed by each building facility manager via the following building contacts:

CCB: building@cc.gatech.edu

KACB: kacb-building@cc.gatech.edu

TSRB: tsrb-building@cc.gatech.edu

Coda: codabuilding@gatech.edu

Procedures
Email requests are received with the following information:
Scope of work and justification
Budget
Accounting information
Time Frame
2. Facilities complete an internal project approval form that is circulated to the School Chair and College Leadership.

3. Once approved, a project request form is submitted to GT Design and Construction

The project is assigned to a project manager
Scope is finalized with meetings or walk through.
Design is implemented
Cost estimates are
Project plan, timelines are determined
4. Upon project completion, walk through with requester, PM, and contractor.

FOM is responsible for managing phone and fax lines for all CoC Faculty and Staff.

Submit requests for voicemail resets, Caller ID activation, billing

Expected turnaround time:2 Business Days

Additional phone/fax lines requests, Phone lines not working, no dial tone, reset passwords for voicemail, line moves, adding calling features.

Each department is responsible for providing their own handsets. Handsets can be purchased at Staples.

Facilities will provide each office with a standard voice line that will include voicemail, continental US long distance, and caller id. Request that ask for additional services as described below will need to be paid for by the individuals department:

Phone Handsets
VOIP Lines
International Long Distance
Second phone lines
Lab phone line install
Etc
Facilities can assist with the following requests as well in regards to Telecomm:

Phone line moves
Voicemail Reset
Caller ID changes
No dial tone
Dropped Calls
Call Forwarding
Virtual Lines

CoC Golf Cart and Van
FOM manages the College's fleet vehicles (Low Speed Vehicle, Cargo Van, 15 passenger Van)

Vehicles are reserved through the Event Management System (EMS)

Policies regarding driving.

*On the day and hour of your request, you may retrieve the keys to either vehicle from the Mechanical Key Box located in the main CCB lobby, just before you enter the dean’s hallway. Upon return of the vehicle, please return the keys to the Mechanical Key box. For information on how to request access to the Mechanical Key box or instructions on how to operate the key box, please click here (link SAM Access page).

The Georgia Tech Security Card Access System (SCAS) is a campus-wide system that allows people to use their BuzzCard to access various buildings on campus. SCAS is operated by the Georgia Tech Police Department. FOM works with the Technology Services Organization (TSO) to manage access to College of Computing (CoC) and Klaus Advanced Computing (KACB) buildings. TSO is responsible for setting the automatic door schedules for CCB and KACB (e.g. some door areas are automatically locked during evening and weekend hours). BuzzCard accessible doors will either have a magnetic stripe reader or a proximity reader attached to them.

Based on your role within the CoC, you will be granted automatic default access (see Default Door Access table below) to certain door areas. A door area is a collection of one or more doors in a building. If you need door access to additional areas beyond your automatic allotment, you must seek sponsorship from a CoC faculty or staff member who, in turn, will request access from the steward of the door area. The door area steward will evaluate your request and authorize access if it is warranted.

Door Area Stewards

Mail

Mail is delivered to the building two times a day Monday through Friday and is sorted once it arrives.  The Mailroom is left unlocked during 8:00am - 4:00 pm.

All Business related outgoing mail needs to have a Georgia Tech Department Mailing Form attached to it (http://www.business.gatech.edu/cont_web/mailForm1.php) -  .  

There are several methods for sending outgoing mail including interoffice or campus mail. You can place outgoing mail in the flowing bins depending on the final location or recipient:

• Klaus Bin – All mail that needs to go to a faculty or staff member that has an office in Klaus (No Postage Necessary).
• TSRB Bin - All mail that needs to go to a faculty or staff member that has an office in TSRB (No Postage Necessary).
• Outgoing Mail Bin – All mail that needs to sent to off campus recipients.
• LENDS Box – Faculty may place books checked out through the LENDS program in this bin for return.

Interoffice Mail is delivered once daily to TSRB by the Facility Student Assistants.

Shipping and Receiving

The CCB Facilities team has relocated to the basement of CCB in rooms 35B, 35C and 35D. We will manage all shipping and receiving functions for CCB and be the primary point of contact for all shipping providers such as UPS, FedEx, and Campus mail.  Effective today, packages will be accepted and picked up in one central location, CCB room 33, during the hours of 9am-4pm.  After 4pm, shipping providers will be instructed to deliver the following business day. Upon delivery, we will place smaller packages in the recipient’s mail slot and deliver larger packages directly to their office by the next business day. We will stock basic shipping supplies; however, users will still be required to manage the administrative responsibilities of preparing the package for shipping, which includes printing and completing shipping labels.

Packages are checked periodically throughout the day and then delivered to the recipient’s office.