Student Registration Dates & Information - Graduate

Graduate Registration Information 

 

Spring 2021 Phase I Registration

In order to prevent the course hoarding behavior that causes many students not to be able to get into classes during Phase I, and creates great stress for students with later time tickets, we will be using the following procedure for registration:

 All CS/CSE graduate courses will be PERMIT RESTRICTED for the ENTIRETY of Phase I registration.  

 We will send out a survey link on 11/02/2020 where students can request permits.  This survey link will remain open until 9AM EST on Monday, November 9.  If you miss the survey deadline, you will not be able to register until Phase II.

PhD students can request up to TWO CS/CSE courses.

 MS students can request up to FOUR CS/CSE courses.

 The College staff will process the permit requests prior to the opening of the time tickets for graduate students.  It is a MANUAL process that will take SEVERAL DAYS to complete, so please be patient.

The Permit Restrictions will NOT be removed during this phase of registration.

The Major Restrictions will NOT be removed during this phase of registration.

Phase I registration will end on December 11 at 4PM.

We know this is not ideal, but the hoarding behavior of some graduate students, and the unavoidable limitations of the registration system, make these measures necessary.

 

Permit Forms

We will be using DocuSign for all paper permit forms during this phase of registration.  

When you select a form below that utilizes DocuSign, you will be able to assign recipients for signatures and complete the necessary form fields electronically.

Step 1: Choose a DocuSign enabled form below.

Step 2: Log into DocuSign using your gtAccount@gatech.edu credentials.

Step 3: In DocuSign, navigate to Templates > SHARED FOLDERS > COC Program Forms

Step 4: Click the USE button on the desired form.

Step 5: Using the DocuSign address book, complete the Recipients section of the form.  Please make the final recipient of MSCS Thesis and Project forms your MSCS advisor (Judy Reese).   For all other forms, final recipient should be Rebecca Wilson.

Step 6: Edit the "Email Subject" to include your first and last name [Last name, First name].

Step 7: Click SEND.

Step 8: You as the student will be the first recipient of the form in DocuSign. Complete the necessary fields and when finished, click FINISH.

The form will be routed automatically to other recipients to review and sign. Once competed, all recipients receive the signed and completed form via email. You can check the progress of the form in your DocuSign account.

Please note that no academic credit will be given to grad students for 1000, 2000, or 3000 level courses.  For 4000 level courses, please check your academic program’s rules to see if they will count for you.

 

BSMS Students

Returning BSMS students- permits for graduate courses will be processed during Phase I (after graduate time tickets open) if received during Phase I.  Please remember that one permit is issued by CoC, the other by Registrar, so there may be a gap in between.

New BSMS students admitted during Fall 2020- permits for graduate courses will be processed during Phase I IF ADMITTED before the end of Phase I registration, AND if you are a Senior by hours.  Otherwise, they will be processed during Phase II.

Please limit the number of permit requests to a maximum of 4 courses. 

Forms

8903 Special Problems Research Form This form allows a student to register for a specified 8903 section
6999 MSCS Project Form This is the form to complete when you are proposing your MS project.  This form only needs to be completed the FIRST time you register for project hours
7000 MSCS Thesis Form This is the form to complete when you are proposing your MS thesis.  This form only needs to be completed the FIRST time you register for thesis hours
3000/4000 level form This is the form grad students who want to take a 3000/4000 level CS/CX course must complete.  The form must be completed by the course instructor.
1000/2000 level form This is the form grad students who want to take a 1000/2000 level CS course must complete.  The form must be completed by the course instructor.
Undergrads who want to take a grad course, including BSMS students This form is for Undergraduate students who wish to take a graduate level course, including BSMS students.  NOTE:  Only Seniors with an overall GPA of at least 2.7 are eligible

All courses for the Spring 2021 semester have an assigned course attribute which indicates how content will be delivered the same as Fall 2020: https://registrar.gatech.edu/info/course-delivery-methods-fall-2020

Student Accommodations related to COVID 
Students seeking an academic or employment accommodation (including graduate teaching and research assistants) must complete two processes: 

1.CONTACT OFFICE OF DISABILITIES 

Students should start by contacting the Office of Disability Services (ODS) at disabilityservices.gatech.edu/getting-started.  

Registering with ODS is a 3-step process that includes completing an application, uploading documentation related to the accommodation request, and scheduling an appointment for an “intake meeting” (either in person or via phone or video conference) with a disability coordinator. 
 

2.SUBMIT A FORM TO HUMAN RESOURCES 

Access the Covid-19 Higher Risk Alternative Work Arrangement Request Form, and complete the form as instructed. 

  • Medical documentation (e.g., physician’s statement, a medical certification form, information from a health portal documenting the health condition, or other forms of documentation) is required.   

Save the completed form to your computer, and upload your form to Georgia Tech’s confidential Dropbox by clicking here.   

Frequently Asked Questions

 

Q:  What do I do if a Course is CLOSED?

A:  Once the registration cap has been reached for a course, the course is full. In order to request a seat in a closed course, you must follow the instructions below.  We DO NOT accept requests for overrides.

 

Q: Can a professor help me get into the course?

A:  Please DO NOT email a professor to seek permission to enroll in his/her course, as professors have no control over this.

 

Q: What does this error message mean?

A:  If you try to register for a course and receive an error message, please refer to the link:

http://www.registrar.gatech.edu/registration/error.phpfor an explanation of what the message means.

 

Q: What if the class and the waitlist are both full?

A:  The only thing you can do in this situation is wait until something opens up.

 

Q: I want to add myself to the waitlist, but I am seeing a Course Closed message.  What do I do?

A:  To add yourself to a wait list, you must choose “Add by CRN”. You cannot add yourself to wait list by using “Look Up Classes”

 

Q: I need some more information about Waitlisting.

A:  http://www.registrar.gatech.edu/registration/waitlisting.php

 

Q: I am not a CoC major, but I want permission to take a class.  How do I do that?

A:  See above for information about when major restrictions will be removed.

 

Q: I am a graduate student.  Can I take the undergraduate version of a course that is cross-listed with both undergrad and grad sections?

A:  If you are a grad student, you should take the grad section of a cross-listed course.

 

Q: When are waitlists removed from classes?

A:  Waitlists are usually removed from classes on the Thursday before Phase II registration ends.

 

Q. I understand that students appear on waitlists in the order that they attempt to register.  Is that initial order ever changed?

 A. Yes. Students may be move up on waitlists for classes that they must take to satisfy an undergraduate thread requirement, an MS specialization core or elective class, or to prepare for the PhD qualifying exam.

 

Q.  Can I register for a CoC graduate-level course if I didn't receive a permit?

A.  If you were not issued a permit for Phase I, this does NOT mean you cannot take the course.  You can continue to try to register for your courses during Phase II registration.